This Job Opening is available to eligible UNHCR staff members and external applicants.
Procedures and Eligibility
Interested applicants should consult the Administrative Instruction on Recruitment and Assignment of Locally Recruited Staff (RALS).
Duties and Qualifications
Organizational Setting and Work Relationships
The Finance Assistant is normally supervised by an Admin or Finance Officer who defines work objectives and provides regular advice and guidance. The incumbents workload and the assignments will remain under constant scrutiny and direction of the supervisor. The incumbent also refers to UNHCR Manuals and relevant policy papers on financial issues.
The incumbent assists with the processing of financial transactions. S/he keeps frequent contact with staff at various levels in the office and with bank officials and suppliers to exchange information.
All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCRs core values of professionalism, integrity and respect for diversity.
Financial transactions and reconciliations are processed in line with relevant policies and procedures.
Assist newly arriving or departing international staff members on opening/closing bank account; process their entitlement upon assignment.
Compile and verify budget and accounting data by checking files, calculating expenditure and estimating projections.
Issue PO and non-PO vouchers including monthly salaries of UNHCR staff, daily subsistence allowance to staff going on official missions, cost of air-tickets, requisitions of goods and services based on agreements with the suppliers, office running common cost, rental and salary advances, lease agreements of UNHCR offices, etc.
Process on-line bank transfers ensuring that bank accounts of staff and suppliers are complete.
Liaise with other functional units who work closely with Finance Unit on relevant issues.
If applicable, may be required to assist in the preparation of the VAT refund submissions and monitoring of the reimbursable amounts.
Maintain efficient and timely archiving system of physical and electronic files to ensure that all documents are accounted for.
May be assigned as the custodian of the office petty-cash.
Draft routine correspondence.
Verify that the financial transactions are correct and in accordance with UNHCR rules and procedures.
Perform other related duties as required.
Years of Experience / Degree Level
For G4 – 1 year relevant experience with High School Diploma; or Bachelor or equivalent or higher
Field(s) of Education
(Field(s) of Education marked with an asterisk* are essential)
Certificates and/or Licenses
Finance; Business Administration; Accounting;
(Certificates and Licenses marked with an asterisk* are essential)
Relevant Job Experience
Good Computer skills.
Knowledge of MSRP PeopleSoft application or similar software. Good knowledge of UNHCR financial rules, regulations, procedures and processes. Completion of UNHCR learning programmes or specific training relevant to the functions of the position.
UN-UN/UNHCR Financial Rules and Regulations and Procedures
IT-Enterprise Resource Planning (ERP)
(Functional Skills marked with an asterisk* are essential)
For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.
For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.
For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.
This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.
Competencies as defined in Job Profile
Excellent knowledge of Greek and English is essential. Knowledge of Turkish will be considered an asset.
Interested internal candidates should apply through MSRP Self-Service > Recruiting Activities > Careers (please search by JO number or by Location). Please update your personal profiles with all required information in order to be able to apply.
Interested external applicants are also invited to apply online and complete the mandatory motivation letter. For help with technical issues with online applications, please contact the Global Service Desk ([email protected]) well before the deadline to allow sufficient time for any technical problems to be resolved. External vacancies are posted on the external UNHCR website and applicants who do not have internal status must apply through the external UNHCR website, https://www.unhcr.org/careers.html > Careers > Career opportunities > Other Opportunities > Vacancies, sort by Location or search by Job Opening number.
Not signed, incomplete and late applications will not be accepted. Only shortlisted candidates will be contacted. Shortlisted candidates will be required to undertake a written test. UNHCR does not charge a fee at any stage of the recruitment process (application, interview, processing or any other fees).
The evaluation of applicants will be conducted based on the information submitted during the application. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.
All applications will be treated with the strictest confidentiality.
The closing date for this vacancy is 11 February 2021.
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